LWV Lotte Scharfman Memorial Fund Grant Program

Grant Recipients: Local League Projects

January 2024 Scharfman Grants Awarded to Six Leagues

October 2023 Scharfman Grants Awarded to Six Leagues

June 2023 Scharfman Grants Awarded to Two Local Leagues

April 2023 Scharfman Grants Awarded to Seven Local Leagues

January 2023 Scharfman Grant Awarded to LWV Arlington

Purpose

The LWV Lotte Scharfman Memorial Fund, a non-partisan, charitable and educational organization, is offering grants to local Leagues in Massachusetts. The purpose of the grant program is to encourage local Leagues to carry out civic education and voter engagment events and programs in their communities. The projects should:

  • Build grassroots community-based participation in the democratic process
  • Study key community issues at all governmental levels in an unbiased manner
  • Enable people to seek positive solutions to public policy issues through education and conflict management

The IRS and LWVUS criteria for use of tax deductible (501(c)3) funds must be followed, as listed below.

1.  The project must be educational.

  • The project must be completed for the purpose of informing the public in a fair and objective manner. Through the project, your League cannot advocate a particular position on legislation or urge any action to affect legislation (federal, state or local).
  • The project cannot involve the development of a League position by consensus or other form of agreement, nor can it promote a League position.
  • The project cannot involve work with political parties or candidates for office, other than nonpartisan voter service activities. It cannot influence the outcome of an election.

2.  Activities must be open to the public. The project must serve the general public, not League members exclusively.

3.  The project cannot be related to League membership activities.

  • The project’s resource cannot be used to support the membership recruitment or membership maintenance activities of your League. Grant resources cannot be used to promote League membership. Thus, internal membership materials would not qualify for funding under this service.
  • Membership activities at education events are limited depending on the host. If the local League is hosting an education event, with support from a Scharfman grant, speakers may talk about League activities and encourage attendees to join. Membership material may be available to attendees.

In addition, the project must:

  • Be planned to take place or begin within six months, before or after, of the award date.
  • Be approved by a Review Committee appointed by the LWV Lotte Scharfman Memorial Fund Trustees that may include representation from the LWVMA board, Membership Committee, Voter Engagement Committee, local League members, and Program and Action Committee.
  • Must be a LWVMA local League, be a LWVMA Member-at-large unit in the process of becoming a local League, or a group of Members-at-Large.
  • Multiple local Leagues may submit a collaborative grant for a single project (see below for level of funding).
  • Preference may be given to local Leagues with limited existing resources.
  • Local Leagues must have filed a final report from all previous grants.
  • Carrying out a program or event, such as space rental, printing, publicity, speakers, performance; on-going or recurring projects such as Voter Service Guides, Know Your Town, updating of materials.
  • Starting a new program, such as voter registration at the local high school, monthly topic series, video production, starting a voter information or civic education website.
  • Excessive expenditures for venues, equipment
  • Refreshments
  • Donations to other organizations
  • $8,000 has been budgeted for 2023-2024 fiscal year. Funding is subject to available funds for each cycle.

  • The requested amount for a single League or two collaborating Leagues working on the same project in a given funding cycle should not exceed $400.
  • Two or more Leagues collaborating on a single project may request $800 in a given funding cycle. Applicants should research the costs before applying in order to make their budget as realistic as possible.
  • An itemized budget must be submitted with the application.
  • A local League, either alone or in collaboration, may receive one grant per fiscal year (July 1-June 30.)

Grant applications are due October 16, January 15, April 15, and June 17.  Applicants will be informed no later than one month later (see table below). Approved funds will be mailed to the local League upon vote of the LWV Lotte Scharfman Memorial Fund Trustees, either at a regularly scheduled meeting or through an e-meeting (in according with LWVMA policy).

 App DueCommittee
Review
Trustee Vote
10/16/2310/19/2310/25/23
01/15/2401/18/2401/24/24
04/15/2404/18/2404/24/24
06/17/2406/20/2406/26/24

The awardee should make every effort to acknowledge the fund in printed or posted materials relating to the approved project. Suggested statement: “This event [or program] was [partially] funded by the League of Women Voters Lotte Scharfman Memorial Fund.”

  • A Final Report must be submitted to the Chair of the review committee at the completion of the program.
  • The Chair will make the reports available to the Lotte Scharfman Trustees at the end of the project.
  • For events, the report should include the date of the event, attendance, description, and a program or handout from the event, press release, etc. For a project, a summary of the project, date completed, examples of product, news releases, etc. should be submitted. Total cost of project or event should also be included.
  • A template for this report is available here.
  • The LWV Lotte Scharfman Memorial Fund may want to publicly display all or portions of any program produced with its grant funds.
  • Leagues must keep records of their award(s) for seven years.
  • The Grant Review Committee shall report to the LWV Lotte Scharfman Memorial Fund Board of Trustees.
  • The Review Committee will be given approximately 10 days to review the grant applications.
  • The Review Committee shall submit its recommendations to the Trustees, who in turn will determine how many of the projects can be funded in a given cycle.
  • It is the responsibility of the Review Committee to determine if the project meets the criteria for funding.
  • The Grant Review Committee will determine if any member of said committee has a conflict of interest with any of the applications and, if there is, take appropriate action.
  • The Committee will make every effort to fund grants that meet the criteria. However, subject to funding availability, it may be necessary to adjust the amount awarded.

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